Events & Exhibitions Data Privacy Notice top header background image

Events & Exhibitions Data Privacy Notice

This Notice explains how Leeds Arts University will collect and use your personal data. This policy outlines what categories of information we retain and how we use it. Leeds Arts University is committed to looking after any information that is made available to us when you provide us with personal information in accordance with Data Protection Legislation, including the UK GDPR as amended, the EU GDPR and the Data Protection Act.

Throughout this Notice, “University” "we", "our" and "us" refers to Leeds Arts University and "you" and “your” refers to those consenting to receiving information from Leeds Arts University regarding events, shows and exhibitions.

Where do we get your personal data from?

We obtain your personal data when you complete a form on our website to opt-in and give your consent to receiving promotional emails about Leeds Arts University activities such as events and exhibitions; Creative Networks; End of Year Shows; and Young Creatives arts courses.

What personal data do we hold?

The personal information that we collect and process about you will include data such as:

  • Your name

  • Your email address

  • Your selection of the information you would like to receive e.g. End of Year Shows

  • A record of our communication with you

Will we send your data to third party organisations?

We do not sell or otherwise transfer personal data to any third parties unless you have consented to this or this is permitted or required by law.

How will we communicate with you?

We will email you with information regarding the topic you have opted-in to receive.

You can opt-out at any point in time via the ‘Contact Preferences’ link at the bottom of emails or via emailing

Your rights as a data subject

Data Protection Legislation gives you a number of rights to protect your personal data and its use. You have the right to:

  • Withdraw consent where that is the legal basis of our processing

  • Access your personal data that we process

  • Rectify inaccuracies in personal data that we hold about you

  • Be forgotten. This means that in certain circumstances you can request that your details be removed from systems that we use to process your personal data

  • Restrict the processing of your personal data in certain circumstances

  • Obtain a copy of your data in a commonly used electronic form

  • Object to certain processing of your personal data by us

If you would like to express any of these rights you can contact us at

Please see for further information on the above rights.

How can I complain?

You can contact the Data Protection Officer for any complaints at

You can also lodge a complaint with the Information Commissioner’s Office. They can be contacted via their website, or at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Legal basis for processing your data under Data Protection Legislation

We will only keep your information for as long as is necessary for us to fulfil the purposes we collected it for, including satisfying any legal, accounting or reporting requirements. Sometimes we may anonymise personal information so that you are no longer identifiable by the data. In these cases, we may use this information without further notice to you.

We only process your personal data where we have established a legal basis for processing. There are 6 bases for processing that are laid out in data protection legislation. Of these 6, the following is used to support our processing of your personal information:


You have provided us with consent to hold your data and communicate with you via a specific method.

What about when research is conducted using my data?

Although we ask your permission for the use of your data in any research or any evaluations we conduct on the data collected in Widening Participation activities, this is not the GDPR lawful basis for using your data. Where we are using your data for research or evaluations we do not share it outside of the programme team and use the lawful basis of:

Public Interest

This is when processing is necessary for the performance of a task carried in the public interest. Much of the processing we undertake is under this basis, within our capacity as an educational establishment.

For us to get your permission and inform you that your data will be used in an evaluation or piece of research we are conducting internally our lawful basis will be:

Legitimate Interest

This is when processing is necessary for the purposes of the legitimate interest of the University or a third party. For example, we have a legitimate interest in holding alumni information on who studied with us and when.

When we use your special categories of data and also any protected characteristics of your personal information in an evaluation or research the lawful basis for this shall be:

Archiving, research or statistics

Where processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.

Changes to this Information

We may update this information and we will notify you when we do this where necessary. This document was last updated on 05 June 2023.


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